Shapes 02, 03 and 04
The part of the week nobody bills for.
Quoting. Chasing. Working out what a job actually made. None of it is why you started the business and all of it lands on the person who can least afford the hours. Three problems, three things I build, and you own every one of them outright.
Shape 02
It eats the same hour every week.
There is a job you do the identical way every time, from scratch, usually at night. You already know what it should say. You just have to sit there and type it, because nobody has ever had a spare afternoon to make it stop. A quote. An invoice run. A restock order. The report somebody rebuilds every Monday morning from four different places.
What I build. The version that shows up most of the way written. It reads from wherever the real numbers already live, applies the rules you already apply in your head, and puts a draft in front of you. You check it and send it. You stop building it.
Screenshot slot
The automation itself, open.
A real n8n or Make flow with the nodes visible. Not a diagram of one. Roughly 1600 by 900. This is the picture that proves the work is real rather than described.
The demo below is the actual thing running, not a video of it. Scroll to it and it builds a quote in front of you.
Shape 03
The number arrives too late to use it.
The number exists. You just get it after it stops being useful. What the job actually made, once the job is finished and the crew has moved on. What you were short of, once you have run out. What went over budget, once it went over. By the time the accountant tells you in June, you have already bid four more the same way.
What I build. Every dollar that leaves against a job, labour at its real loaded cost, materials, subs, rentals, set against what you billed and what actually landed in the bank. One screen, one number, current. Plus a report that turns up on its own each Monday saying what changed, what is trending over, and what needs chasing.
Screenshot slot
A job-cost view with real numbers in it.
The dashboard, or the spreadsheet if that is what the client actually uses, showing one job with budget against actual and a margin figure. Blur the client name. Roughly 1600 by 1000.
Screenshot slot
The Monday report as it arrives.
The actual email or PDF, in an inbox, with a real date on it. Small and unglamorous on purpose. Roughly 1200 by 800.
Shape 04
It went out, and then nothing happened.
The quote went out three weeks ago and nobody has looked at it since. The invoice is forty days late and chasing it feels rude. The customer from last spring has not heard from you and has probably called somebody else by now. Nothing here is broken. It is just that following up is everybody's job, which means it is nobody's.
What I build. The thing that remembers. A quote that has sat unanswered for four days raises its hand. An invoice past terms gets a reminder written in your voice, gentle for a good customer and firmer for one who is always late. A job that finished last week asks for the review. Drafted and queued, never sent behind your back. You approve, it goes.
Screenshot slot
The approval queue.
Three or four drafted follow-ups waiting, each showing who it is to, why it was raised, and an approve button. Roughly 1400 by 900.
What it costs
Fixed price, agreed before anything starts.
$2,400
One system
A single shape, built properly. Quoting, or job costing, or the follow-up engine. Most people start here because it is the one eating the most hours.
$4,800
The core
Job costing and profit tracking, quoting, and the Monday report, built to work together rather than as three separate things bolted on.
Care plan, $325 a month, genuinely optional. Monitoring, changes, and somebody to call. Optional because these run inside your own accounts. Your Google Workspace, your Make seat, your Jobber, your data. If you fire me tomorrow they keep running. That is not true of the bid watcher, and I say so on that page too.
50% to start, 50% on handover. Any change to the scope gets agreed in writing before work starts, so the number you were told is the number you pay.